PROCESSING OF CLIENTS DATA

Informative clause

Responsible:

Identity: Merz Law Firm SL – TIN: B 92594209, Address: Av. Marques del Duero, 67, 1-B/C Telephone: +34 636 198 289   email: info@merz@law-firm.com

We process the information you provide us on behalf of our company with the purpose of providing the requested service, and billing for the service. The data provided will be kept as long as the business relationship is maintained or for the years necessary to comply with legal obligations. The data will not be transferred to third parties except in cases where there is a legal obligation. You have the right to obtain confirmation as to whether Merz Law Firm SL is processing your personal data, therefore you have the right to access your personal data, rectify inaccurate data or request its erasure when the data are no longer necessary.

PROCESSING OF SUPPLIERS DATA

Informative clause

We process the information you provide us on behalf of our company with the purpose of ordering and billing the services. The data provided will be kept as long as the business relationship is maintained or for the years necessary to comply with legal obligations. The data will not be transferred to third parties except in cases where there is a legal obligation. You have the right to obtain confirmation as to whether we are processing your personal data, therefore you have the right to access your personal data, rectify inaccurate data or request its erasure when the data is no longer necessary”.

If suppliers submit their data through another system, they will be asked to sign a dated form containing the above information.

RECORDS OF PROCESSING ACTIVITIES

Processing: Clients

Processing purpose: Management of clients relationship

Description of categories of clients and of categories of personal data:

Clients: People with whom you maintain a business relationship as clients

Categories of personal data:

Those necessary for the maintenance of the business relationship. Invoicing, sending postal or email advertising, after-sales service and loyalty

Identification: first and last names, TIN, postal address, telephones, e-mail

Personal characteristics: marital status, date and place of birth, age, sex, nationality

Bank details: for direct debit payments

The categories of recipients to whom personal data were or will be communicated:

Tax administration

Banks and financial institutions

Law enforcement authorities

Where possible, deadlines for deleting the different categories of data:

Those provided by tax legislation with respect to liabilities prescription

 

Processing: Suppliers

Processing purpose: Management of suppliers relationship

Description of categories of suppliers and of categories of personal data:

Suppliers: People with whom a commercial relationship is maintained as suppliers of products and / or services

Categories of personal data:

Those necessary for the maintenance of the employment relationship

Identification: first and last names, TIN, postal address, telephones, e-mail

Bank details: for direct debit payments

Where possible, deadlines for deleting the different categories of data:

Those provided by tax legislation with respect to liabilities prescription

DUTY TO KEEP INFORMATION SECURE

The following are the minimum technical measures to ensure the safeguarding of personal data:

  • UPDATING OF COMPUTERS AND DEVICES: The devices and computers used for the storage and processing of personal data should be kept updated as possible.
  • MALWARE: On computers and devices where the automated processing of personal data is carried out, an anti-virus system will be available to guarantee, as far as possible, the theft and destruction of information and personal data. The antivirus system should be updated periodically.
  • FIREWALL: In order to avoid undue remote access to personal data, it must be ensured that a firewall is activated on computers and devices in which personal data are stored and / or processed.
  • DATA ENCRYPTION: When it is necessary to bring personal data outside the facilities where their processing is performed, either by physical or electronic communications means, the possibility of using an encryption method to guarantee the confidentiality of the data must be assessed to avoid unauthorized access to information.
  • BACKUP COPY: A backup copy will be made periodically on a second media other than the one used for daily work. The copy will be stored in a safe place, other than that in which the computer is located with the original files, in order to allow the recovery of personal data in case of loss of information.

 

CHANGES TO THE PRIVACY POLICY

Merz Lawfirm S.L. reserves the right to amend this policy to adapt to new legislation or jurisprudence as well as industry practices. In such cases, Merz Lawfirm S.L., announced on this page changes with reasonable notice before its implementation.

This policy was updated on May 24, 2018. The updated version of this policy is the only valid until thereno other that replaces.

Intellectual property

The intellectual property rights of the content of web pages, graphic design and codes belong to Merz Lawfirm S.L. and therefore reproduction, distribution, public communication and transformation, except for personal and private use is prohibited.

Under the provisions of Articles 8 and 32.1, second paragraph, of the Copyright Act are expressly prohibited reproduction, distribution and public communication of all or part of the contents of this website without express permission of Merz Lawfirm S.L.

Web content and links

Merz Lawfirm S.L. is not responsible for the misuse of the contents of its website, this being the sole responsibility of the person who accesses or uses it.

Merz Lawfirm S.L. does not assume any responsibility for the information contained in web pages of third parties which may be accessed via links (links) or search the web pages Merz Lawfirm S.L. The presence of links (links) in web pages Merz Lawfirm S.L. have a purely informative and in no event suggest, invite or recommend them.

Merz Lawfirm S.L. reserves the right to make unannounced changes it deems appropriate in its website, may change, delete or add content and services provided through the same as the way in which they are presented or located.